Planning

The Planning Officer is assisted by a Senior  Assistant Planning Officer, Pln. Abdulai Alhassan (MSc – Development Policy and Planning, BA- Integrated Development Studies, MGIP, MCAP). The planning Office plays a vital role in ensuring that accurate information and data on staff and students as well as infrastructure are readily available to ensure proper planning of the University

VISION OF THE PLANNING DIRECTORATE

The vision of the Planning Directorate is to provide technical and professional guidance, and coordinate planning activities of the university to ensure that the university becomes an internationally reputable center of academic excellence.

MISSION OF THE PLANNING DIRECTORATE

The mission of the Planning Directorate is to play a key role in facilitating the process of:

• educational and institutional planning.
• policy formulation, implementation, monitoring and evaluation, and
• data collection to serve as the information nerve-center where data on all aspects of the

            university is generated to inform policies and decisions of university management.

 VALUES OF STAFF OF THE PLANNING DIRECTORATE

The core values of staff of the Planning Directorate are as follows:

(a) Commitment

 (b) Professionalism

  (c) Result-oriented

  (d) Integrity; and

   (e) Hardwork

It is expected that every staff of the Directorate should be attuned to these values.

MANDATE OF THE PLANNING DIRECTORATE

The Directorate is mandated to:

1. develop and implement new and revised department policies and procedures necessary for providing better planning services within the university system.
2. promote the service of the Directorate as the information nerve-centre of the university.
3. provide statistical reports to the regulatory agencies such as Ghana Tertiary Education Commission (GTEC), National Accreditation Board (NAB), Commission for TVET, COTVET etc. as and when requested.
4. collect, analyze, interpret and maintain statistical and demographic data on staff, students and equipment and structures on continuous basis.
5. coordinate the development of Strategic Plans of the University.
6. monitor and evaluate Action Plans contained in the Strategic Plan as implementation progresses to ensure that the various milestones are attained.
7. develop in consultation with management, the format for annual and other strategic reports from time to time.
8. prepare composite time table to manage the use of lecture rooms, workshops and laboratories with class sizes and monitor use of same to promote efficiency and effectiveness.
9. compute Full-Time Equivalents (FTEs) for each Department to guide the recruitment of Faculty members in response to changes in students’ numbers.
10. collate and harmonize the various action plans of units and departments.
11. initiate, plan and execute planning related investigations and studies to inform policies.
12. organize workshops/seminars to the university staff on issues relevant to the planning needs of the university.
13. collaborates with the Budget Officer through the Budget Committee to ensure that resources are allocated according to the university’s plan document.
14. performs other related functions as may be assigned by the Vice Chancellor and the Academic Board.

STAFF OF THE PLANNING DIRECTORATE

7.0 MANAGEMENT UNITS/SECTIONS OF THE PLANNING DIRECTORATE

The Planning Directorate has three (3) management units/sections and these are:

(a)Data Collection, Statistical Analysis and Research Section.

(b)Timetabling and Educational Planning Section and

(c) Policy, Institutional Planning, Monitoring and Evaluation Section.

 BRIEF FUNCTIONS OF THE MANAGEMENT UNITS/SECTIONS

Data Collection, Statistical Analysis and Research Section

This section of the Directorate addresses the following:

1. Initiates, plans and executes institutional research to inform policy.
2. Promotes the service of the Directorate as the information nerve-centre of the university.
3. Provides statistical reports to the regulatory agencies such as Ghana Tertiary Education Commission (GTEC), National Accreditation Board (NAB), Commission on TVET, COTVET etc. as and when requested.
4. Collects, analyzes, interprets and maintains statistical and demographic data on staff, students, equipment and structures on continuous basis.

5.Develops the format for annual and other strategic reports from time to time.

6. Computes Full-Time Equivalents (FTEs) for each Department to guide the recruitment of Faculty members in response to changes in students’ numbers.

7.Collates and analyzes information from various sectors of the university.

8.Identifies research problems and prompt the Director of Planning on the need to carry out research to inform policy.

9. Provides data to the Basic Statistics Committee to produce Congregation Brochures and other documents for the university.

10.Establishes and maintains research database including storage and recovery protocol.

11. Performs other duties as may be assigned by the Director of Planning from time to time.

Timetabling and Educational Planning Section

This section of the Directorate addresses the following:

1.Prepares composite time table to manage the use of lecture rooms, workshops and laboratories with class sizes and monitor use of same to promote efficiency and effectiveness.

2.Assists the Director of Planning in matters pertaining to educational planning and development of the university such as allocation of lecture halls for lectures among others.

 3.Conducts surveys and monitor activities that impact on educational planning.          

adopted in the university in order to achieve its goal and objectives.

4. Prepares progress report each semester to the Director of Planning on the state of lecture hall allocation and the way forward.
5. Provides data-based information on lecture halls, workshops and laboratories to aid in educational planning when there are issues of concern.
6. Undertakes education planning-related investigation to inform policy.
7. Performs other duties as may be assigned by the Director of Planning from time to time.

Policy, Institutional Planning, Monitoring and Evaluation Section

This section of the Directorate addresses the following:

1. Assists the Director of Planning to develop and implement new and revised department policies and procedures necessary for providing better planning services within the university system.
2. Assists the Director of Planning to liaise with management to come out with the university strategic plan and coordinate the process.
3. Assists the Director of Planning to monitor and evaluate Action Plans contained in the Strategic Plan as implementation progresses to ensure that the various milestones are attained.
4. Assists the Director of Planning to collate and harmonize the various action plans of units and departments in the university.
5. Assists the Director of Planning to collaborate with appropriate committee to periodically review the institution’s Strategic Plan.
6. Assists the Director of Planning to initiate, plan and execute planning related investigations and studies to inform policies
7. Collaborates with the Basic Statistics Committee to produce Congregation Brochures for the university
8. Performs other duties as may be assigned by the Director of Planning from time to time.